The EIF Statutes stipulate that the EIF Membership consists of three categories:
Political Membership is open to all Members of the European Parliament who wish to subscribe to the EIF purpose.
The EIF bylaws lay down policies for specific types of companies and individuals (e.g. consultancies, former MEPs, etc.)
EIF policy for law firms, consultancy companies and other professional services firms
- Membership as Effective Member for its own account in principle is not possible.
- A staff member of a law firm, consultancy company or professional services firm may be designated by a client who is an EIF Business or Associate Member to represent it in EIF activities, but must participate under the name and on behalf of the EIF Member.
- Exceptions will be considered by the Steering Committee, notably in the case of professional ICT services firms, or more generally where the applicant brings something uniquely valuable to EIF in its own right, always provided that the criteria for membership of the Statutes are met.
EIF policy for former Political Members
- All former MEPs who have been Political Members of EIF are welcome, upon request, to participate in all EIF events, with the exception of internal meetings.
- Should a former Political Member repeatedly request to attend EIF events, the Steering Committee may ask greater clarity about the interests s/he represents.
- Should a former Political Member become associated with an organisation which could reasonably be expected to itself become an EIF Business or Associate member, s/he will make reasonable efforts to bring that organisation into the EIF membership.
- The Steering Committee may recognise a former Political Members or a former representative of an Effective Member (Business or Associate) or other personalities who have made an exceptional contribution to EIF with the designation "Honorary Member". Honorary Members will be invited to participate in all EIF events, excluding internal meetings. Such participation is strictly in a personal capacity.
EIF policy for former MEPs and officials from European bodies
- Former MEPs or officials acting as advisors to one or more organizations on a professional services basis fall under the EIF’s policy concerning EIF membership of professional services firms.
- Former MEPs or officials may be invited on a case-by-case basis to an EIF event in light of the relevance of their previous responsibilities to the substance of the event.
EIF policy for representatives of EIF Associate members
- Associate members can be represented at EIF by staff members and by Board members; these would represent the EIF Associate member organisation and no other.
All Members are obliged to adhere to the objectives of the European Internet Forum. All EIF Members and their representatives should make all reasonable efforts to attend the EIF meetings and to participate in EIF activities.
Business and Associate Members are obliged to pay annual fees (see below).
Each Member has one vote in the General Meeting. Another Member from the same group of Membership may represent Members prevented from attending General Meetings in person.
Business Members and Associate Members pay annual fees determined annually by the Board of Management. The fees may vary according to different categories of Business Members and Associate Membets. Certain categories of Associate Members may be exempted from contributions at the discretion of the Board of Management.
The fees for the following year are communicated to the membership concerned at least 2 months before the end of the year. Members are billed in the first quarter of the year to which the fee relates. Payments are due by 1st April.
Political Membership: no fees
The annual fee is invoiced at the beginning of every year. For new members fees will be applied pro rata from the date of notification of membership.
Membership is automatically renewed for the next year. If a Business or Associate member does not wish to renew the membership, the Secretariat has to be informed by the end of the calendar year with a notice period of 2 months (i.e. by 1st November).
Political Members may resign. Their membership ceases automatically if and as soon as their membership in the European Parliament comes to an end. If - for whatever reason - their parliamentary immunity is lifted, membership is automatically suspended for this period.
Business and Associate Members may resign by the end of a calendar year with a notice period of 2 months.
Members may be excluded, even with immediate effect, if they have seriously violated their obligations as Members or if the conditions for Membership are no longer fulfilled. The Steering Committee or Board of Management, upon the initiative of one of its members, proposes the exclusion to the General Assembly and may decide to suspend the rights of the Member concerned until the decision by the General Assembly. In case of exclusion because of a serious violation of Members' obligations, annual fees remain due even if the calendar year has not expired at that moment.